99homes realty inc.

administrative assistant

22/01/2025
full-time
Apply Now
Deadline date:
£26 - £26 / hour

Job Description

  • Durée de l’emploi: Permanent
  • Langue de travail: Anglais
  • Heures de travail: 30 to 40 hours per week
  • Education:
  • Expérience:

  • Education

  • Secondary (high) school graduation certificate
  • or equivalent experience


  • Work setting

  • Real estate


  • Tasks

  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents


  • Computer and technology knowledge

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office
  • Electronic mail


  • Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail


  • Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability


  • Experience

  • 7 months to less than 1 year


  • Support for newcomers and refugees

  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

  • Support for youths

  • Offers mentorship, coaching and/or networking opportunities for youth
  • Provides awareness training to employees to create a welcoming work environment for youth


  • Support for Veterans

  • Offers mentorship, coaching and/or networking opportunities for Veterans
  • Provides awareness training to employees to create a welcoming work environment for Veterans

  • Support for Indigenous people

  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

  • Support for mature workers

  • Provides staff with awareness training to create a welcoming work environment for mature workers
  • Offers mentorship, coaching and/or networking opportunities for mature workers

  • Supports for visible minorities

  • Offers mentorship programs that pair members of visible minorities with experienced employees
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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Key & community lifestyles

Administrative Assistant

21/01/2025
part-time
Apply Now
Deadline date:
£13 - £13 / hour

Job Description

Admin Assistant
Location: Milngavie
Hours: 30 hours per week
Salary: £12.50 per hour


Who are we?

At Key we support people living in their own home, in their family home or in their community. We start by seeing the person first. The support we offer can range from just a few hours a week, a few hours a day to 24-hour support.


Could you be Key?

  • Are you a confident and experienced administrator, used to working in a busy and diverse office environment?
  • Are you self-motivated, organised and flexible in your work?
  • Do you believe people with disabilities should have the same opportunities in life as everyone else?

If your answer to these questions is “Yes”, then you could be Key!


What we offer you…

In return you will be part of a supportive, local team and will receive:

  • 31 days annual leave inclusive of public holidays (Pro Rata)
  • Company sick pay
  • Paid PVG Membership
  • Eligible to apply for Blue Light Card/Blue Light Ticket Schemes offering discounts and savings
  • Registered with Concert for Carers
  • Eligible to register for a Costco Membership
  • Credit Union Membership
  • Cycle to Work Scheme
  • Employee Assistance Programme
  • Pension Contributions


What do we need from you?

The successful candidate will provide administrative support to managers and worker teams at our Milngavie service. As our administration team can often be the first point of contact with people we support, families, support workers and other stakeholders this role requires excellent communication and people skills.

The role also requires familiarity and confidence using Microsoft Office programs and working with our Information Management System. Flexible working arrangements are available and can be discussed.

Applicants should also have some understanding of the needs of people with disabilities as the role may involve some contact with the people we support, within the office environment.

If you would like further information on the role before applying, you can contact our Support & Development Manager, Lindsay Williamson at lindsay.williamson@key.org.uk or by calling 0141 956 3989.

Key are a Disability Confident Employer and guarantee an interview to any applicant who has a disability and meets the minimum criteria for the role.


Closing date for applications is Wednesday 5th February 2025.

We reserve the right to close this advert early so please ensure to submit your application at the earliest opportunity.


About The Role


Detailed duties and responsibilities include:

1. Typing of correspondence and reports; taking and typing of minutes; filing and photocopying.

2. Providing telephone and reception duties as required.

3. Opening, sorting and recording of general mail, including invoices and cheques.

4. Maintaining stock and ordering stationery supplies.

5. Collecting and validating data for input into the integrated management system as well as

maintaining and managing the data.

6. Supporting managers to maintain rotas, ensuring that all activities are planned, applied and updated on the integrated management system.

7. Supporting managers to adhere to the organisation’s financial periods.

8. Aiding managers in their use of the integrated management system.

9. Adhering to the manual and computer-based administrative systems in accordance with established procedures to ensure efficient operation.

10. Liaising with staff in the organisation’s main administrative office as appropriate.

11. Helping volunteer administrative staff, if required.

12. Other duties within the general responsibilities outlined above, as instructed by the designated line manager.


Person specification


Objectives

  • To provide a professional administrative service to support and development staff.
  • To support the implementation and roll out of an integrated management system for support services in [a local service area].
  • To be a main point of contact and support for the managers, support workers, people we support and other stakeholders.


Experience

  • Have previously worked in a busy, diverse office environment
  • Experience of using information/database systems.
  • Experience of finding, organising and presenting information to others.


Skills and Abilities

  • Must be numerate.
  • Must be able to demonstrate excellent keyboard skills, and familiarity with Microsoft’s Office applications.
  • Must be confident using a computer and be able to assist others.
  • Ability to work with detailed information confidently and accurately, with an attentiveness to detail.
  • Ability to assess, prioritise and organise workloads effectively, to work under pressure and against deadlines.
  • Ability to communicate effectively with a wide range of people in person, by telephone and in writing.
  • Good diplomacy, negotiation and interpersonal skills with the ability to build positive and effective

relationships with colleagues.


Values and Attitudes

  • A positive, problem-solving, and ‘can-do’ attitude.
  • Organised and methodical with an eye for detail and effective working.
  • Confident in own skills and abilities and able to work as part of a team or on own initiative.
  • Pro-active, flexible and adaptable.
  • Commitment to confidentiality and equality of opportunity.
  • Commitment to continuous personal development.
  • Respect for others and a commitment to a personalised approach.


Required Criteria


Skills Needed


About The Company

People we support are actively involved in everything we do through our strong partnership with TAG (The Advisory Group) – a Scottish Charitable Incorporated Organisation run by disabled people. TAG supports people to play a central role, alongside our Board of Directors, in shaping the strategic direction of the organisation and ensuring the quality of our services. You can find out more about Key and TAG’s partnership here.


Company Culture

For over 30 years, Key has been making a positive impact in the lives of countless individuals across Scotland. Their commitment to person-centered support and community inclusion continues to be a driving force behind their work.


Company Benefits

  • 31 days annual leave inclusive of public holidays

  • Public holidays are paid at double time

  • Company sick pay

  • Full training provided

  • Fully funded SVQ qualification with support given to achieve this

  • Paid PVG Membership

  • Eligible to apply for Blue Light Card/Blue Light Ticket Schemes offering discounts and savings

  • Registered with Concert for Carers

  • Eligible to register for a Costco Membership

  • Credit Union Membership

  • Cycle to Work Scheme

  • Employee Assistance Programme

  • Pension Contributions

  • Charity Worker Discounts

Vacation, Paid time off, Paid sick days, Cycle to work, Competitive salary, Employee Assistance Scheme, Wellbeing Scheme, Blue Light Card, Social Opportunities, Employee Recognition Scheme, Progression opportunities


Salary

£12.50 per hour

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Murray tiling

Administrative Assistant

21/01/2025
full-time
Apply Now
Deadline date:
£13 - £16 / hour

Job Description

Admin Assistant/Receptionist

**Please note this is a self-employed position**

A varied position, duties include:

  • Placing material orders
  • Arranging customer care bookings
  • Assist in day to day running of office
  • Maintain accurate records and data entry
  • Answering telephone
  • Responding to emails

Skills & Qualifications

  • Proficiency in Microsoft Office (Word and Excel)
  • Maths Skills (Essenstial)
  • Excellent typing skills
  • Ability to work alone or part of a team
  • Exceptional communication skills

Hours to be agreed (Weekday only)

Job Type: Full-time

Pay: £13.00-£16.00 per hour

Benefits:

  • Free parking
  • On-site parking

Schedule:

  • Day shift
  • Monday to Friday

Work Location: In person

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Mid yorkshire teaching nhs trust

Administrative Assistant

17/01/2025
Other
Apply Now
Deadline date:
£24071 - £25674 / year

Job Description

To ensure post addressed to the clinical/management team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical/management team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust policies and standard operating procedures.

Liaise with members of the public, external bodies/agencies and internal staff of all levels by a variety of means i.e. face to face/phone/e-mail/letter/faxes on a daily basis. This will require analysis of queries/issues, making judgements about how to deal with them and escalating as appropriate. This may require the use of tact/ empathic or reassurance skills.

In addition, persuasive skills are often required where agreement or co-operation is required in trying to avoid Trust complaints. Assist the Infection Prevention and Control Team with administrative tasks, e.g. utilising IT systems or ensuring paper forms are completed and sent to relevant departments in a timely manner in line with service specific standard operating procedures. To ensure all duties are undertaken in line with standard operating procedures and to enable the achievement of Trust and Service specific Key Performance Indicators.

To undertake diary management, arrange appointments, schedules, venues (equipment and facilities) and resolve any conflicting appointments as required. Prioritise and ensure requests are acted upon in an appropriate and timely manner, within standard operating procedures and meeting KPIs. Accurate recording of all paper/computerised records, updating and amending information timely and within standard operating procedures. Undertake routine or ad hoc data validation as directed.

Preparation/circulation of documentation for meetings within prescribed timescales. Preparation of other documents, e.g. policies, procedures, presentations. Preparation of orders and receiving of goods/services in order to maintain efficient running of the service.

Undertake typing of correspondence using copy, audio tapes and relevant IT systems to a high and accurate standard. This may include letters, reports, minutes of meetings and other administrative work. Keep appropriate statistical records/information as and when required for the clinical/management team. Provision of statistical returns required at regular intervals.

This may involve entering statistical data onto databases. To be responsible for ensuring copies of correspondence are stored in accordance with standard operating procedures. To attend meetings and appropriate Committees to provide secretarial support by taking minutes and arranging meetings, as and when required. To be responsible for the confidential management of records and ensure that all documentation is returned to the appropriate department in a timely manner and within standard operating procedures.

The post holder will give relevant assistance and training as and when required to support all colleagues. To carry out general administration duties and provide clerical assistance, as required. To send and receive faxes in a safe haven environment as per Trust policy.

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360 dream homes

administrative assistant

16/01/2025
full-time
Apply Now
Deadline date:
£28 - £28 / hour

Job Description

  • Education:
  • Expérience:

  • Education

  • Secondary (high) school graduation certificate


  • Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents


  • Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Client focus
  • Reliability


  • Experience

  • 1 year to less than 2 years
  • Durée de l’emploi: Permanent
  • Langue de travail: Anglais
  • Heures de travail: 40 hours per week

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Kbr

Administrative Assistant

14/01/2025
full-time
Apply Now
Deadline date:

Job Description

Title:

Administrative Assistant


Background

KBR Consulting International draws on a heritage of over thirty five years specialising in the front end phases of engineering projects from pre-feasibility, up to and including preliminary Front End Engineering Design (FEED) phases. In addition, we undertake small FEEDs as well as providing specialist consultancy to later through to phases of projects. The front end nature of the work means that we are often involved in developments in areas and technologies new to the engineering industry.

With clients ranging from large internationals to smaller independent companies, we are currently heavily involved globally in the transition from oil and gas to other sources of energy including hydrogen and ammonia, decarbonisation, production of bio-fuels and the move towards minimal manning of offshore production facilities. Other projects include strategy / master plan development (‘Decisioneering’ process), financial modelling, product & energy optimisation, maximising asset performance and petrochemical integration.

Over the years, KBR has provided support for some of the largest industry capital investments in modern times. Moreover, KBR has acted as lender’s advisor on well over 200 projects for a broad range of clients and financial institutions across many sectors including upstream and downstream oil and gas, speciality chemicals, mining, biofuels, pulp and paper, power, and general infrastructure.


Opportunities within Consulting International

We are looking for a dynamic administrative specialist to join our team to assist with the varied tasks required within the UK team and across our regional teams where necessary.

At KBR, we respect and value the diversity of our people. We know that the cultures, ethnicities, religious backgrounds and gender identities that make us who we are as individuals, also make us a better, more socially sustainable company.

In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients.

Working as part of KBR Consulting international will offer you an opportunity to be part of a global, diverse, service orientated organisation.

You will work as part of a small team undertaking a range of administrative tasks to be completed in accordance with standard procedures requiring some knowledge and under some supervision.

Must be proactive, articulate and with an eye for detail. Possess considerable autonomy in completing projects for immediate supervisor. Assignments generally include such types of work as preparing complex reports and maintaining complicated records requiring careful selection, classification, or compilation of information from several sources. Requires ability to perform numerical, statistical, and/or financial analysis. Applies common sense understanding to execute written or oral instructions. Required ability to communicate effectively with internal and external clients.

Working at KBR means being rewarded for your contributions. In addition to competitive compensation programs focused on total rewards, we provide employees with everything they need for success, including on-the-job training and professional development for continued growth. We help foster this growth through learning and development programs and employee resource groups. Our employee resource groups promote career and personal development by enhancing company culture, encouraging community involvement and fostering interaction among colleagues.


Requirements/Qualifications

  • Strong organizational, analytical and problem-solving skills;

  • Ability to multi-task;

  • Excellent planning skills;

  • Hard working and collaborative with an agile, can-do attitude;

  • Excellent written and oral communication skills;

  • Understanding and use of Microsoft tools including word, excel and power point.

  • Knowledge and use of SharePoint, SAP and CONCUR.


KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

#LI-MB1

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Derbyshire county council

Administrative Assistant

13/01/2025
full-time
Apply Now
Deadline date:
£20986 - £21798 / year

Job Description

PLEASE DO NOT APPLY USING THE DERBYSHIRE COUNTY COUNCIL WEBSITE, PLEASE SEE DETAILS BELOW.


Esteem North Academy provides programmes of education to students identified as being at risk of exclusion, or who have already been permanently excluded from mainstream education. We meet the varied and complex needs of children in Key Stages 2, 3 and 4, at sites located in Chesterfield and in the High Peak.

We are eager to appoint an Administrative Assistant to provide effective and efficient reception and administrative support to the Headteacher and School Business Manager.

This role will be responsible for providing comprehensive administrative support, including operating relevant manual and computerised systems, in accordance with policies, regulations and procedures.

You will have excellent organisation and communication skills with experience in using IT software including Microsoft packages. The successful candidate will be formally accountable to the School Business Manager for the school and Headteacher.

Benefits include: LGPS Pension Scheme, Westfield Health membership, academy laptop.


For further information, please contact support@esteemnorthacademy.co.uk or visit our website https://www.esteemnorthacademy.co.uk/vacancies


Please use the relevant application form on the MAT website

Please be aware that Derbyshire County Council is placing this advert on behalf of this organisation and you should refer directly to its website for details of the terms and conditions attached to this post. Any queries regarding this advert or the recruitment process should be made directly to the organisation.

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Dentons

Administrative Assistant

06/01/2025
Other
Apply Now
Deadline date:

Job Description

Duration: 12 months Fixed Term Contract
Location: London
Reports to: Practice Support Workflow Co-ordinator
Type of Role: Hybrid
Reference no: 7521

The Role

To provide support to our Practice Support Executives to deliver a first class service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).

This is a 12 month Fixed Term Contract.

Responsibilities

  • Key Areas of Responsibility:
  • Routine Organisation and Planning.
  • BD and Client Relationship Administration.
  • Financial Administration.
  • Matter Opening Administration.
  • General Administration.

The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.

The role offers excellent experience, training and genuine career development prospects.

Organisation and Planning

  • Scheduling routine diary arrangements.
  • Booking meeting rooms and arranging video conference calls.
  • Arrangement of routine travel arrangements.
  • Obtaining and arranging foreign currency.
  • Set up and maintain paper and electronic filing systems.
  • Routine Email filing with supervision from the PSE.
  • Interface with other business services teams and ownership of resolving any routine business operations problems.

Business Development and Client Relationship Management

  • Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
  • Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.

Financial Administration

  • Assisting with billing process (using Flosuite as required) including completion of narratives.
  • Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
  • Processing expenses/invoices using Chrome River.
  • Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds)

Matter Opening Administration

  • Supporting completion of NBI forms.
  • Arranging routine conflicts and AML checks.
  • Ensuring all parties lists and contact lists are prepared and kept up to date.

These key areas may vary according to the practice requirements. Additional tasks may include:

General Administration

  • Production of engrossed documents (including getting annexures together) (non-chargeable).
  • Minor copying, scanning, printing tasks.
  • Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable).
  • Deeds scheduling (non-chargeable).
  • Archiving/retrieving files.
  • Ordering stationery.
  • Ordering business cards.

Personal attributes

  • Ability to follow process workflow maps.
  • Flexible and adaptable approach to work.
  • Reliable and calm under pressure.
  • Good organisation, communication and administrative skills.
  • Good eye for detail.
  • Strong time management skills.
  • Willingness and enthusiasm to work with and support teams and practice group.

Firm Profile

Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com

Inclusion and Diversity

We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity.

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.

During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.

If you have any questions about this or the role criteria, please email recruitment.matters@dentons.com.

NO AGENCIES PLEASE

If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email recruitment.matters@dentons.com. Enquiries only please – applications will not be accepted via email.

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.

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123dentist

Administrative Assistant

10/12/2024
full-time
Apply Now
Deadline date:
£26 - £38 / hour

Job Description

The team at West Van Dental Group located in North Vancouver, BC, are looking for a passionate, hard-working Administrative Assistant on a full-time basis.

The ideal Administrative Assistant is someone who enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs efficiently.

Fantastic team of professionals.

Learn more about our team and clinic here: westvandentalgroup.com

123Dentist is Canada’s largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. Providing a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.


WHAT WE ARE OFFERING:

  • Full-time position status
  • Permanent
  • State-of-the-art technologies/equipment
  • Free Parking available
  • Transit accessible
  • Continuing education incentives
  • Bonus incentives
  • Opportunity for advancement
  • Team building activities
  • Recognition through our monthly Ambassador program
  • Mentorship and training from highly skilled, experienced dental professionals; a great opportunity to grow and excel
  • Collaborative team and environment to help you succeed as an Administrative Assistant. Working at West Van Dental Group, you will experience a team-oriented environment as it is a massive part of who we are


SCHEDULE:

  • 32 hours per week
  • 4 days per week.


WHAT WE ARE LOOKING FOR:

  • Minimum one year of experience is required as an Administrative Assistant
  • Experience with dental practice management software such as Tracker is considered an asset
  • Demonstrated ability to communicate effectively with patients and families
  • Customer service mindset

123Dentist is an equal opportunity employer committed to diversity and inclusivity. The organization strives to build a workforce that reflects the communities it serves, including individuals with disabilities. Accommodations are available upon request throughout the recruitment process. Please inform our team if you need assistance at any stage.


We thank all candidates for their interest; however, only those selected for an interview will be contacted.

JOB ID: 7447ADMIN-BC-046

#IND1

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Karnani

Administrative Assistant

04/12/2024
part-time
Apply Now
Deadline date:
£14000 - £16000 / year

Job Description

Job Title: Senior Property Administrator (Part-Time)

Location: Remote-first (occasional on-site visits to Oxford)
Pay: £14,000–£16,000 per annum (20–25 hours per week)
Start Date: 06/01/25 (or as agreed)

About Us
We are a dynamic property management group specializing in HMO accommodations tailored for students and professionals across Oxford, Coventry, and soon Manchester. As both property managers and catalysts for other property groups, we’re committed to redefining the rental experience. We are seeking a proactive and detail-oriented Senior Property Administrator to support our operations on a part-time basis. This role requires high-level problem-solving, multitasking, and operational oversight, ensuring exceptional tenant experiences and seamless property management.

Role Overview
As a Senior Property Administrator, you will manage approximately 100 HMO units, primarily in Oxford, while remotely overseeing operations in Coventry and Manchester. This is not a routine admin role; it requires strategic thinking, proactive problem-solving, and effective management of high-level administrative and operational tasks. You’ll handle maintenance coordination, tenant relations, compliance management, and property supervision, ensuring that operations run smoothly and efficiently. While this role is primarily remote, occasional on-site visits may be required in Oxford to support specific tasks.

Key Responsibilities

1. Administrative and Operational Oversight

  • Maintain and organize tenancy agreements, compliance documents, and operational records.
  • Manage and track maintenance tickets on CRM, prioritizing P1 and P2 issues for same-day resolution.
  • Create and maintain transcripts of pending and completed work, ensuring accurate and timely documentation.

2. Tenant and Property Management

  • Address tenant emergencies and troubleshooting requests on the same day, ensuring swift resolution.
  • Handle tenant dispute resolution, including coordinating with legal teams for eviction paperwork when necessary.
  • Liaise with cleaners, vendors, and maintenance teams to ensure properties remain in excellent condition.
  • Supervise the condition of properties remotely, utilizing proactive strategies and remote tools to maintain standards.
  • Assist with tenant onboarding/offboarding processes and provide support for resolving disputes and complaints.

3. Financial and Utility Coordination

  • Assist with chasing payments from tenants when required, ensuring timely and accurate records.
  • Coordinate with utility companies and suppliers to address billing or service issues promptly.
  • Help identify and onboard maintenance personnel and vendors when resources are limited.

4. Compliance and Council Relations

  • Liaise with local councils to manage HMO compliance and ensure all regulatory requirements are met.
  • Prepare and submit necessary documentation for inspections, renewals, and audits.
  • Support in maintaining ongoing relationships with council representatives and staying updated on regulatory changes.

5. Reporting and Supervision

  • Prepare and deliver weekly progress reports, outlining key achievements, pending tasks, and operational updates.
  • Remotely supervise visitors and contractors accessing properties, ensuring adherence to company protocols.
  • Track and monitor ongoing operations, providing updates to the management team and recommending improvements.

What We’re Looking For
We are seeking a high-caliber individual who is not only organized but also proactive, resourceful, and capable of handling complex administrative and managerial tasks. Key qualities include:

  • Experience: Proven background in property management or senior administrative roles, with knowledge of HMO regulations.
  • Problem-Solving: Strong ability to manage emergencies and high-priority tasks under pressure.
  • Technical Proficiency: Familiarity with property management software or CRM systems, with the ability to create structured reports. You must be tech savy.
  • Communication: Excellent written and verbal skills, capable of managing relationships with tenants, councils, and vendors.
  • Flexibility: Willingness to occasionally travel to Oxford and other nearby locations as needed.
  • Leadership: Confidence in supervising operations, managing vendors, and coordinating high-level tasks independently.

What We Offer

  • Competitive salary tailored to a part-time schedule.
  • A remote-first work environment with occasional site visits.
  • Opportunities for growth within a rapidly expanding company.
  • A collaborative culture that values input, innovation, and teamwork.
  • Flexibility in working hours, ensuring a balance between structure and adaptability.

Working Hours
This is a part-time role, requiring 20–25 hours per week. Fixed daily hours will be set, ensuring consistent support for our operations and tenants.

How to Apply
If you’re ready to take on a challenging and rewarding role, please send your CV and cover letter to hr@thekarnani.com. To ensure attention to detail, include the phrase "Property Care Excellence" in your cover letter. Applications without this will not be considered.

We look forward to welcoming you to our team!

Job Type: Part-time

Expected hours: 22 per week

Benefits:

  • Company pension
  • Free parking
  • On-site parking

Schedule:

  • Monday to Friday

Experience:

  • Customer service: 1 year (Preferred)

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