Fleet & Office Administrator

Job Description

Description:

An excellent opportunity to join a well-established business based in North Hull , Kingston Recruitment are currently looking to source an highly capable administrator to oversee efficient operation of the company’s vehicle fleet, ensuring timely maintenance, compliance with regulations, and managing insurance and costs.

This role works closely with drivers, vendors, and management to keep vehicles running smoothly while handling administrative tasks and insurance claims.

DUTIES

1. Fleet Management, Maintenance & Repairs:

o Schedule regular maintenance and repairs for fleet vehicles.

o Keep service records and warranties up to date.

o Coordinate vehicle usage to ensure availability and track mileage and fuel consumption.

o Ensure vehicles meet safety regulations and pass inspections, coordinating with vehicle providers as needed.

2. Driver Support & Coordination:

o Assist drivers with vehicle-related issues and ensure compliance with company policies.

o Provide support for accidents, breakdowns, and emergencies, ensuring swift resolution.

3. Administer Vehicle Contraventions:

o Track Violations: Monitor and document driving contraventions (e.g., tickets, fines) for fleet vehicles.

o Record Details: Log the violation type, involved driver, time, and location.

o Notify Drivers: Inform drivers promptly of any contraventions to ensure awareness and response.

o Discuss & Investigate: Review circumstances with drivers and investigate using GPS, telematics, or footage to determine fault.

o Manage Fines: Oversee the payment and appeal process for fines, ensuring timely resolution and documentation.

o Keep Records: Maintain detailed records of all contraventions, outcomes, and corrective actions.

o Monitor Patterns: Track recurring violations and implement corrective actions to improve/educate driver behaviour.

4. Fleet Insurance including Claims & Management:

o Verify new drivers before they operate fleet vehicles.

o Handle insurance claims related to accidents, damages, and theft.

o Work with insurance providers to manage coverage and renewals.

5. Office Administration:

o Handle general administrative tasks, such as data entry, filing, and communication.

o Provide support across departments during high-demand periods, sickness, or holiday coverage.

o Assist with reports, meetings, and presentations as needed.

Qualifications/Attributes

Experience: Previous experience in in fleet administration, insurance, or office management is preferred.

Skills: Strong organizational, communication, and analytical skills. Proficiency in Microsoft Office, especially Excel, is essential.

Attention to Detail: You’ll need to be someone who takes pride in getting the details right, especially when handling legal and financial data.

Communication: Strong communication skills will be essential as you’ll be liaising with suppliers, employees, and other departments.

Team Player: We work closely together, so you’ll need to be someone who enjoys collaborating and supporting others where the business requires.

Time Management: This is a fast-paced role, so being able to juggle multiple tasks and meet deadlines is important.

Confidentiality: Handling sensitive financial and employee data with care and discretion is essential.

Monday to Friday: 0800 – 1700

Please follow us on Twitter to get our latest job alerts! @KingstonRecLtd

· Kingston Recruitment Ltd is one of the longest established privately owned agencies in East Yorkshire, established in 1985.

· REC Qualified Team of Experts with a combined experience of over 120 years!

· Suppliers to the leading organisations in the area from internationals to SME’s, plus the public sector including Local Government and the medical profession.

· Specialises in Commercial, Manufacturing and Technical Recruitment with the flexibility to recruit across all other sectors

· Permanent jobs, temporary jobs, plus fixed term contracts always available.

· A long history of delivering an honest and transparent recruitment service across the Humber region.

· A place where people matter.

· This vacancy is being advertised by Kingston Recruitment on behalf of our client. The services advertised by Kingston Recruitment are those of an Employment Business or Employment Agency.

If you have not heard back from us within 14 days of submitting your CV then unfortunately your application has not been successful.

Job Types: Full-time, Permanent

Pay: £25,000.00-£26,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday
• No weekends

Work Location: In person

Reference ID: J011507