Central Administrative Assistant

Incoming and Outcoming Post duties:

• CAAs receive scans of posts from Office Services, triage, rename, save to matter and email post to the responsible partner/fee earner/PA or the matter and follow procedure with hardcopy post.
• CAAs print letters, prepare envelope, send letters out by special delivery, first class post or courier, save tracking numbers to the matter.
• CAAs redact requests on provided documents, emailing them to the requestor. Bulk redaction is the responsibility of Document Production Service.

File/Matter duties: (Archiving)

• CAAs prepare the schedule (form with all related documents) to be sent to storage as part of the Archiving process.
• CAAs liaise with Archiving department to recall boxes from storage.

E-Bundling duties:

• CAAs put together electronic bundles (on Adobe or Zylpha), adding hyperlinks, bookmarks, pagination (as requested).

Scanning/Printing duties:

• CAAs print provided documents. Bulk printing is forwarded to Office Services.
• CAAs scan documents and save them to the matter, emailing to the requestor. Bulk scanning is assigned to Office Services.
• CAAs help Office Services to stock and tidy printing hubs

Business Support duties:

• Liaising as needed with business support services across the firm, to include: BD & Marketing, Finance, People & Culture, IT, Legal & Commercial Operations, Business Acceptance Team, Office Services & Building Wellness Team

To apply for this role, please complete the online application form. For further information about this position please contact, in confidence, Molly MacKenzie-Williams (Recruitment Advisor) at mmackenzie-williams@kingsleynapley.co.uk

No agencies please