Kier group

Office Manager

22/01/2025
full-time
Apply Now
Deadline date:

Job Description

We’re looking for an Office Manager to join our Transportation team based in Gerrards Cross, Buckinghamshire.

Can you envision a world without transportation links by land, sea, or air? Neither can we! Your journey is our journey. Join us at Kier Transportation, where we are working brilliantly together to make a difference, supporting the movement of people, goods, and equipment.


Location: Gerrards Cross, Buckinghamshire with some remote working available, with travel to sites and offices required


Contract: Permanent Fulltime


Salary: £34,000k – £37,000 + £5k annual car allowance + benefits


Responsibilities

As Office Manager, you’ll be responsible for an effective and efficient administration service, cost management and report writing.

Your day to day will include:

  • Receipting of goods & services into Causeway via goods received notes/timesheets
  • Manage on site Invoice holds and liaise with site teams and AP to resolve issues
  • Manage Staff Travel Requirements, Hotels, Rail etc
  • Responsible for the validation and entering of payroll information for weekly paid employees and ensuring accuracy against the appropriate Working Rule Agreement


What are we looking for?

This role of Office Manager is great if you have:

  • Experience working in a similar role within construction industry
  • Excellent verbal communication skills & collaborative behaviours
  • Computer literate


Rewards and benefits
We’re proud to be able to offer our brilliant people a wide variety of benefits that you can tailor to your needs. You can see more information of benefits here.


Diversity and inclusion
Making Kier a diverse and inclusive place to work is a huge priority for us. We’re proud of the steps we’ve taken so far, but we know we must always do more. Our employees are key in shaping Kier’s diversity and inclusion initiatives and our people have made a huge impact on how we work, by using their experiences to shape our policies. You can see our D&I action plan here.

We look forward to seeing your application to #joinkier

#LI-JB2

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Kingspan water and energy

Office Manager

20/01/2025
full-time
Apply Now
Deadline date:

Job Description

About the Role:

We are seeking an experienced and dynamic leader to manage our Sales, Technical Sales, and Customer Service teams for Water GB and ROW. Reporting directly to the Commercial & Operations Director, this role is critical in ensuring alignment between internal and external teams, maintaining operational excellence, and delivering exceptional customer service.

You will play a pivotal role in driving sales growth, improving customer satisfaction, and leading key initiatives, such as the Group Net Promoter Score (NPS) program. This position offers the opportunity to make a significant impact by improving processes, enhancing team performance, and contributing to business growth.


About Kingspan Klargester

Benefitting from 70 years’ experience, Klargester offer a range of reliable wastewater and SuDS management solutions, along with expert service and maintenance. Our tried and tested Kingspan Klargester product range includes sewage treatment plants, fuel and oil separators’ and pumping stations. Klargester strive to be the industry leaders in driving global change in the design and manufacturing of sustainable ways of storing and protecting water, dedicated to achieving high levels of sustainability, quality and innovation.

Key Responsibilities:


  • Team Leadership:
  • Oversee internal sales teams, including the East Kilbride Sales Office, ensuring all team members are trained and equipped to meet sales targets.
  • Conduct performance reviews and appraisals, fostering a culture of motivation and accountability.
  • Act as a member of the Water Business Unit Management Team, identifying opportunities for product, system, and process improvements.

  • Sales Management:
  • Ensure timely processing and tracking of enquiries while monitoring and reporting sales activity and performance.
  • Drive sales growth by supporting teams with critical sales analysis, identifying trends, risks, and opportunities.
  • Deliver clear sales targets and budgets, ensuring progress is visible and measurable.

  • Customer Service Excellence:
  • Lead the Customer Service team, managing all post-order activities, including order changes, goods returns, delivery communication, and after-sales support.
  • Upsell services such as commissioning and maintenance.
  • Drive improvements in customer satisfaction and oversee reporting on metrics such as OTIF, call stats, GRNs, and credit notes.

  • Operational Improvements:
  • Lead the Group NPS program, ensuring accurate data and actionable feedback drive meaningful change.
  • Collaborate with IT to optimize reporting protocols and leverage the INFOR ERP system for enhanced business decisions.
  • Develop and implement training programs for existing and new staff to ensure ERP proficiency.

  • Compliance and Safety:
  • Promote a strong culture of compliance, health and safety, environmental responsibility, and product quality across the organization.


Qualifications and Experience:

  • Proven experience in a senior leadership role, managing sales and customer service teams.
  • Demonstrated ability to drive sales growth and deliver exceptional customer service.
  • Excellent people management and presentation skills, with the ability to inspire and lead teams.
  • Strong analytical and process improvement skills.
  • Management training and knowledge of the wastewater industry (desirable).


Why Join Us?


Benefits


  • Career Growth & Advancement    : As Kingspan continues to expand, we offer opportunities for career progression both locally and globally for the right candidate.

  • Professional Development    : Access to comprehensive development programs and internal job opportunities within Kingspan’s global network.

  • Skills Enhancement    : Your role will be dynamic and multifaceted, providing you with an opportunity to expand your skill set and versatility.

  • Mentorship    : Kingspan fosters a collaborative environment where you can learn from senior leaders and industry experts, ensuring your professional growth.

  • Culture    : We pride ourselves on a supportive and collaborative team culture. Our environment encourages innovation and teamwork to achieve excellence.

  • Corporate Social Responsibility    : As part of our Planet Passionate initiative, Kingspan is committed to reducing energy use, carbon emissions, and increasing recycling and waste reduction across our operations, driving sustainability and contributing to the circular economy.

This is a fantastic opportunity to lead a high-performing team and contribute to a growing and innovative organization. If you are a results-driven professional passionate about leadership, customer excellence, and operational efficiency, we’d love to hear from you.

Kingspan is an equal opportunity employer, welcoming applications from individuals of all backgrounds and experiences.

Job Types: Full-time, Permanent

Benefits:

  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Free flu jabs
  • Free parking
  • Health & wellbeing programme
  • Life insurance
  • On-site parking
  • Referral programme

Schedule:

  • Monday to Friday

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Morgan sindall plc

Office Manager

13/01/2025
full-time
Apply Now
Deadline date:

Job Description

Office Manager


Location: Trilogy offices in Motherwell


Talented people are the key to our success


About us:


Would you like to work for one of the most successful construction and infrastructure companies in the UK?

Morgan Sindall Infrastructure delivers some of the UKs most complex and critical infrastructure across six core sectors of energy, water, nuclear, highways, rail and aviation for public and private customers. Working on projects and long-term frameworks, we believe in connecting people, places and communities through innovative and responsible infrastructure. Our people are our business. Through their expertise, we harness innovative ideas and approaches that enable us to safely and responsibly design and deliver resilient infrastructure upon which we all rely. Morgan Sindall Infrastructure is part of Morgan Sindall Group plc, a leading UK construction and regeneration group with revenue of over £3 billion.

www.morgansindallinfrastructure.com


Responsibilities:

As an office manager you will:

  • Be responsible for the smooth running of the office premises and the carrying out of the administrative functions of the project/contract.
  • Maintaining office services and efficiency.
  • Supervising office staff and maintaining office records.

Already experienced as an office manager you will be highly computer literate in all Microsoft office applications (for example Word, Outlook, Excel) and experience of office costing systems. You will have experience of managing and maintaining database systems and organising record keeping systems.


What’s in it for you?

Below is a selection of benefits that are available to you at Morgan Sindall Infrastructure.

  • Generous holiday entitlement with the option to buy five days
  • Flexible and adaptable working
  • Family friendly policies and work/life approach
  • Mentoring programmes and continuous learning support
  • Contributory pension scheme
  • Annual bonus scheme
  • Recognition scheme and long service awards
  • Car scheme and Private Medical Insurance (if applicable to role)

We also provide the option to participate in our share-save scheme; discounts including cycle to work and gym membership; a support and advice service for colleagues and their families, and more.


Morgan Sindall is an equal opportunities employer and has been accredited with the Positive About Disabled People ‘Two Ticks’ accreditation. We are also an Investors in People company.


Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK.


In the recruitment process all applicants are required to provide the necessary right to work information and documentation.

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Keynvor morlift ltd (kml)

Office Manager

13/01/2025
full-time
Apply Now
Deadline date:
£28000 - £30000 / year

Job Description

Office Manager

About Keynvor Morlift Ltd.
Keynvor Morlift Ltd. is a UK-based integrated marine contractor working worldwide. We own a fleet of vessels, specialised assets, wharves, and a dedicated labour force. With expertise in merchant vessel operations, marine civil engineering (e.g., rock armour and sea defences), salvage and wreck removal, craned heavy lift, subsea cables, and offshore energy projects (including wind, tidal, and wave energy), we are experiencing rapid growth across all sectors. We pride ourselves on fostering a collaborative, innovative, and results-driven work environment.

About the Role
We are seeking a proactive and highly organised Office Manager to join our team and play a key role in supporting the day-to-day operations of our fast-paced and dynamic organisation. This pivotal role requires exceptional administrative skills, attention to detail, and a practical, hands-on approach. Your contributions will directly support the success of our projects and the efficiency of our operations.

Key Responsibilities

General Office Management

  • Operate and manage the front reception desk, including greeting visitors, clients, and stakeholders, and handling incoming calls professionally.
  • Provide a warm and welcoming experience for all visitors, ensuring they are directed appropriately.
  • Attend meetings, produce detailed and accurate meeting notes, and record key actions and outcomes.
  • Monitor and manage office supply inventories, including stationery, PPE, and refreshments, ensuring timely restocking and optimised costs.
  • Ensure secure and efficient management of online servers and physical file systems, maintaining compliance with GDPR and Data Retention policies.
  • Liaise with the Cleaner to maintain an organised and clean office environment, occasionally assisting with general tidying duties, including galley areas.
  • Coordinate general office operations to ensure efficiency and effectiveness.
  • Maintain and develop regular stocktake and inventory schedules for company PPE, IT hardware and software, and stationery.
  • Manage and monitor company mobile phones, internet dongles, and internet services, ensuring hardware accountability and optimal cost-performance balance.
  • Serve as the designated point of contact for implementing and managing emergency response plans, including power outages, heating malfunctions, and fire alarms.
  • Liaise with the outsourced IT department to ensure top-tier service and value for money.

Administrative Support

  • Assist the Crewing Administrator with coordinating crew travel arrangements, including booking transportation and accommodation, and ensuring clear communication of itineraries.
  • Provide administrative support to senior managers, including calendar management, document preparation, and coordinating internal and external communications.
  • Manage incoming and outgoing correspondence, ensuring timely responses and accurate documentation.
  • Work closely with the Assistant to the Managing Director to take meeting notes, dictate letters, arrange travel, and review documents.

Collaborative Support

  • Act as a central point of contact for internal teams and external partners regarding administrative matters.
  • Coordinate with other departments to ensure smooth office operations and seamless collaboration.
  • Support the HSQE Manager, HR Manager, Unit Business Manager, and Group Business Manager by gathering and presenting required documents and evidence for external audits (e.g., ISO, Achilles, and Client Audits).
  • Collaborate with the administrator to maintain a comprehensive log of the company’s heavy plant equipment, ensuring insurance policies and certifications are up to date and properly organised.

What We’re Looking For

Essential:

  • Proven experience in office management, administration, or a similar role, preferably in a fast-paced, high-pressure environment.
  • Exceptional organisational and multitasking abilities with a keen eye for detail.
  • Strong written and verbal communication skills, with the ability to interact confidently and professionally at all levels.
  • Proactive and resourceful approach to problem-solving, with the ability to work independently.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.

Desirable:

  • Experience in the marine, construction, or engineering sectors.
  • Familiarity with managing compliance for external audits such as ISO and Achilles.

Benefits and Working Conditions

  • Full-time hours: Nominal 5 days in 7, with standard office hours between 8.30 am and 5.30 pm. Flexibility may be required to suit workload demands.
  • Salary range: £28,000-£30,000 (DOE).
  • Annual holiday entitlement of 28 days, including bank holidays.
  • Enrolment in the Company Pension Scheme.
  • Option to join the Company’s Private Medical Scheme after passing a six-month probationary period.
  • Development and training plan: We are committed to continuing personal and professional development and will work with you to agree on a tailored training plan.

Job Type: Full-time

Pay: £28,000.00-£30,000.00 per year

Benefits:

  • Company pension
  • Free parking

Schedule:

  • Monday to Friday
  • Weekend availability

Work Location: In person

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Key appointments uk ltd

Office Manager

10/01/2025
full-time
Apply Now
Deadline date:
£35000 - £35000 / year

Job Description

Office Manager: A leading property services business in Bradford is seeking a dedicated Office Manager to oversee the smooth running of business support functions.

This pivotal role includes managing HR processes, overseeing accounts, and providing essential support to the directors.

GENERAL DETAILS

  • Permanent / Full-time (reduced hours over 5 days per week considered)
  • Office-based role, on the outskirts of Bradford (Queensbury)
  • Salary circa £35,000 based on experience (calculated pro-rata for part-time)
  • Employers Pension Contributions
  • 21 days annual leave + bank holidays
  • Ideally 37.5 hours a week, Monday to Friday, 9-5
  • The company has a free onsite car park and located within easy walking distance of the bus network.

Working for this employee focused company there is an emphasis on:

  • A small family company ethic: friendly atmosphere; pride in their reputation.
  • Delivering very high levels of customer service, quality and value.
  • Recruitment of “hand-picked people” to fit well with the existing team.
  • Continuous development and training of their people.

KEY RESPONSIBILITIES

As the Office Manager you will be part of the SMT and your responsibilities will include:

  • PA and Support to the Directors’: Preparing reports, handling correspondence and general tasks to allocate responsibilities, allowing the Directors to focus on their designated roles.
  • HR and People Management: Being a point of contact for employees from a HR perspective, managing HR processes and maintaining HR records, managing starters and leavers, and ensuring compliance with policies and procedures.
  • Accounts: Assisting the accounts team as required. Monitoring financial processes to ensure the timely and accurate completion of tasks such as invoicing, expense tracking, and reporting.
  • Accounts Administration: Carrying out day-to-day financial administration, including dealing with payroll queries, uploading invoices and expense receipts, and liaising with external accountants as needed.
  • Business Support: Leading the business support activities to enhance operational efficiency and ensure the smooth running of the office and other departments.

ABOUT YOU

To succeed in this role, you will need:

  • Proven experience in office management, HR, and accounts administration.
  • Strong people and leadership skills.
  • Good knowledge of HR processes, including recruitment and compliance.
  • Understanding of accounts and financial procedures.
  • Exceptional organisational and time-management skills.
  • A proactive mindset with the ability to juggle multiple priorities and tasks effectively.

If you are an experienced and proactive professional looking for a varied and rewarding Office Management / Business Support Management role, this role might be for you.

How to Apply
If you’re ready to bring your skills and experience to this key role, we’d love to hear from you!

Please send your CV and a cover letter if possible, detailing your suitability for the position. Applications will be reviewed on an ongoing basis—apply today to avoid missing out.

Key Appointments UK Ltd will assess your suitability for the role based on the information contained in your CV and application. This includes skills, experience, education, and location.

By applying for this role, you give consent for your CV to be processed by Key Appointments for recruitment purposes only. Our full Privacy Policy is available at key-appointments

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Morgan sindall plc

Office Manager

06/01/2025
full-time
Apply Now
Deadline date:

Job Description

The Opportunity

As an integral part of the office management team, this opportunity will provide proactive and reliable administration support to all Sectors and Disciplines within the Scottish office assisting in the smooth and effective running of the business, exercising judgement and discretion in all tasks.

This position will see your day-to-day being different and interesting, working with a diverse team, you will support with anything from setting up meeting rooms, welcoming guests and travel arrangements; to organising various team events, ad hoc running of errands and seeing to office maintenance.

This is an office based (some flexibility on this) position in our Motherwell office, with potential for growth. Training and mentoring will be provided for the successful candidate.


What you will do

  • Provide effective Administrative support, including Meet and Greet duties and be a reliable and approachable point of contact for staff and all external visitors.
  • Carry out duties in accordance with Company procedures and client requirements.
  • Working with Head of Scotland and Director of Infrastructure on a number of PA responsibilities including items of confidentiality.
  • Liaising with other Office Managers from across the business.
  • General administrative tasks including minute taking, telephone answering, call redirection, message taking, etc.
  • Responsible for liaising with internal security teams to ensure protocols and practices are undertaken.
  • Manage workload and delegate tasks to office administrator.
  • Support project teams by providing an effective and efficient service with typing and recording of documentation using appropriate systems and being conscious of deadlines.
  • Managing the Welcome Desk iPad sign in/out system by staff and visitors to adhere to Fire Regulations
  • Arranging business and social events.
  • Book meeting rooms and issue of electronic invitations via the Outlook Calendar booking system.
  • Ordering of lunches and organising hospitality drinks when required.
  • Maintenance of stationery and welfare supplies, also including stocking of certain supplies.


About You

  • Be able to work in a team environment, be flexible, exercise judgement and discretion in all tasks and with a desire to show initiative.
  • Good keyboard / IT skills with experience in MS Office packages such as Word, Excel and PowerPoint.
  • Good standard of education at Scottish higher level (or equivalent).
  • Good understanding of financial processes and written English.
  • Oral and written communication skills to communicate effectively with internal and external teams.
  • Willingness and enthusiasm to take on new challenges and develop own role.
  • To prioritise and thrive in a busy, fast-paced office to meet the demands of the team.
  • Organised and driven with a ‘can do’, flexible and helpful attitude.


Why this Role?

  • Opportunity to join a dynamic, young, vibrant and friendly team of people.
  • This role is a fantastic opportunity to grow your career, over time, this person will step into this role completely and manage autonomously.
  • Flexible working (Minimum 4 days in office).
  • Diverse role – no two days will ever be the same.


About BakerHicks

We’ve been innovating in design, engineering and project delivery since 1957 and operate from 14 locations for a truly European reach. For more about our company story, see: About | BakerHicks.

BakerHicks. A Morgan Sindall Group company.


Benefits

Whatever your discipline, you’ll be alongside some of the most talented people in the industry. Our network of offices are appealing, friendly and comfortable spaces, easily accessible by car or public transport. And our salary and benefits packages are some of the best in the industry. What you get will depend on what you do, with individual performance-related rewards also on offer in addition to:

  • Up to 6% matched contributory pension plan
  • Life assurance scheme
  • 25 days annual leave plus ability to buy additional leave
  • Discount scheme (including gym membership, mobile phones etc)
  • Flexible working
  • Family friendly policies
  • Employee assistance
  • Professional development

BakerHicks is an equal opportunity employer. We care about creating an inclusive atmosphere and are committed to promoting diversity and inclusion throughout.

BakerHicks is an inclusive organisation welcoming talent from all backgrounds. Applicants are assessed on the basis of personal merit and qualifications.

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Dynamics consultants ltd

Office Manager

31/12/2024
full-time
Apply Now
Deadline date:
£28000 - £31000 / year

Job Description

Who is Dynamics Consultants?

Dynamics Consultants Ltd is a dedicated, hardworking and fun-loving team of professionals specialising in the implementation, development and support of contemporary Microsoft business software solutions. With over 300 years of collective experience, we’re all about building business partnerships for our future together. These extend throughout our business — to our customers, our suppliers, and of course, you. We’re looking for bright, enthusiastic and ambitious individuals to help strengthen our experienced team.

Join a thriving industry

With cutting edge technology such as artificial intelligence (AI), virtual reality (VR), big data, cybersecurity and cloud computing exploding onto the business software scene, there couldn’t be a better time to be working at the forefront of the industry. You will not only learn about the new technologies but use on a day-to-day basis.

Learn and thrive

Learn how to use a wide range of tools at a high level, either from internal training or from external courses. As a growing company, there are many opportunities for growth for hard working achievers. This is not just a nice idea; we have a structured mentoring scheme and appraisal process for all staff, to make sure that we achieve goals together.

It’s not all work!

We also appreciate the importance of a work/life balance and making friends, not just colleagues, so, in addition to flexible working, we’ll be extending invites to our many social gatherings. A recent trip to Monkey World and our upcoming Games Night are all part of life here at Dynamics Consultants.

What does the role entail?

Reporting to the Finance & Administration Manager.

Working closely with Senior Managers your role is to create and maintain a pleasant work environment while ensuring the efficient delivery of service excellence to both internal & external customers. This is a diverse and challenging role. You will play an integral role in building the team’s skillset while demonstrating your values through delegation, motivation, trust and action.

  • Overall management of office admin and accounting functions supported by the Admin Assistant and Office Junior
  • Providing assistance to the Directors in daily tasks
  • Facilities and Office Management
  • Liaising with customer and suppliers
  • Health and Safety
  • Identify appropriate work for junior members of staff

The successful candidate should have/be:

  • Experience with office/facilities management
  • Experience of all bookkeeping and accounts processes
  • Excellent written and verbal communication skills
  • Ability to maintain confidentiality at all times
  • Excellent telephone manner
  • Proactive / show initiative
  • Strong organisational and planning skills
  • Attention to detail
  • Excellent working knowledge of Word, Excel, PowerPoint and Outlook
  • Experience in offering first class customer service
  • A minimum of 2 years’ Office Management experience
  • A good understanding of business processes
  • Logical and analytical thinking
  • Ability to multi-task, prioritise and delegate
  • Excellent time management skills

Nice to have Skills:

  • Ability to embrace a culture of change and agility
  • Able to identify and suggest process improvements
  • An effective team player and able to notice morale within your team and work to positively influence this
  • Self-aware and actively seek input from others on impact and effectiveness

What’s in it for you?

  • Salary: A competitive salary (depending upon experience and qualifications)
  • Working hours 30/37.5 per week. Monday to Friday from 9.00am to 5.00pm with half an hour for lunch (with some flexibility)
  • 25 days holiday plus bank holidays
  • Contributory Pension Scheme
  • Company Healthcare Scheme
  • Free Parking
  • Mentoring Scheme
  • Buddy Scheme
  • Employee Assistance Programme
  • Personalised training plan
  • Career development programme and pathway
  • Employee Referral Programme
  • Birthday Holiday
  • Compressed Working Hours Policy
  • Cycle to Work Scheme
  • Employee Loan Scheme

Fulltime: 30/37.5 per week – hours can be flexible

Experience:

Office Management: Minimum of 2 years

Job Types: Full-time, Permanent

Pay: £28,000.00-£31,000.00 per year

Benefits:

  • Bereavement leave
  • Casual dress
  • Company events
  • Company pension
  • Cycle to work scheme
  • Employee mentoring programme
  • Free parking
  • Health & wellbeing programme
  • On-site parking
  • Private medical insurance
  • Referral programme

Work Location: Hybrid remote in Southampton SO31 6DX

Application deadline: 15/01/2025

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Duke corporate education

Office Manager

20/12/2024
full-time
Apply Now
Deadline date:

Job Description

At Duke Corporate Education, we empower leaders at all levels to be catalysts of change in their organizations and, ultimately, in society. By designing and delivering best in class advisory, leadership development and change management programs, we accelerate business leaders and their teams to build for the future. With delivery in over 85 countries, we partner with clients to co-create the right solution for any level of leadership. Together, we transform leaders and business, creating sustainable impact at scale and speed.

We are hiring an experienced Office Manager to be responsible for managing day to day business activities at our office in London as well as provided administrative assistance to our executive team. As the Office Manager, you will be a key member of our team, responsible for ensuring the office runs smoothly, coordinating events, assisting teams and providing high-level support to our executives. You will handle a wide range of tasks, including calendar management, coordinating meetings, organizing events and travel, onboarding new team members, office administration, facilities management and liaising with vendors. You will play a core part in fostering our culture as we grown our team locally and internationally.


Requirements

The ideal candidate is a strong multitasker with excellent organizational and communication skills who thrives in a fast-paced environment. Prior experience in a similar role in a dynamic office environment is required.

Applicants must be able to travel to our office in central London daily and be flexible with work hours on occasions to support events and executive international travel.

If you are a highly organized, efficient professional who enjoys supporting others and leading office operations, we would love to hear from you.

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