Occupational Health Administrator

Job Description

Kays Medical are currently recruiting for an Administrator to join their Occupational Health team.

The role consists of supporting the inhouse Occupational Health team with a range of admin tasks, including scheduling appointments, answering calls, providing KPI information and reports, along with filling and diary management.

Key accountabilities are:

• Record Occupational health surveillance results on matrix to ensure legal compliance is met and maintained
• Managing Occupational health surveillance recall requirements
• Reviewing preplacement and employee live cycle Occupational health questionnaires and tracking outcomes
• Complete KPIs on a weekly/monthly/quarterly basis
• Filing of Occupational Health appointment notes
• Inviting Occupational Health service users for their appointments
• Producing reschedules for Occupational health surveillance and Occupational health promotion activity
• Communicating Occupational health promotional activities via email/posters/TVs
• Maintaining OH consumables inventory and placing orders when required
• Supporting Occupational Health Advisor with other administrative duties
• Support the Occupational Health team as required and with suitable training to undertake, health surveillance measurements and test collection

Qualifications and Experience

Essential

• Experience working with confidential sensitive data and strong IT skills in particular excel is essential
• Strong interpersonal and communication skills with ability to operate within a level of ambiguity
• Previous administration experience is essential and you must be compliant with GDPR and have the ability to maintain confidentiality as you will be responsible for handling sensitive information
• Flexible to changing priorities and have the ability to work quickly and accurately in a busy, high-volume environment.
• Strong ICT packages including word, excel, teams and power point A good level of customer service skills.
• Educated to GCSE level or equivalent.

Desirable

• A background working within an occupational health environment OR a HR background with experience working closely with occupational health

Job Types: Full-time, Permanent

Pay: £24,600.00 per year

Benefits:

• Company events
• Company pension
• On-site parking

Schedule:

• Monday to Friday

Experience:

• Administrative: 2 years (required)

Work Location: In person