Project Administrator – part time

Job Description

The Company:

Dodd Group was formed in 1947 in Shropshire and has remained a privately owned family business ever since. With an unrivalled reputation within the building services sector, we offer a comprehensive electrical and mechanical design, installation and maintenance service across many sectors.

The role:

We are seeking an experienced Administrator to work in our site office at HMP Channings Wood to answer phone calls and support with general day to day office based administration. This is initially a 12 month fixed term contract but could be longer. Part time and Full time considered. Please note this role is not working within the prison, but in a site office on the grounds. Dodd Group are the MEP contractor for the prison extension.

Proposed part-time hours; Monday to Friday 9:30am – 2:30pm but other hours would be considered.

You will be the first point of contact for our clients and supply chain and will direct incoming calls to the relevant person within Dodd Group. You will carry out filing, scanning, printing and production of documents required by engineers and managers. You will be a direct assistant to the site teams by providing support with diary management and any administration needs.

Other responsibilities for the role are as follows:

• Document Control, Electronic filing and record keeping
• Processing and keeping record of supply chain invoices and status.
• Chasing signing of invoices and payment notices
• Chasing and collating time sheets
• Procurement Monitoring and Buying Assistance
• Assisting the regional buyer with purchasing activities
• Reviewing & updating procurement schedules
• Placing small orders via electronic ordering system
• Sub-contract order production
• Producing sub-contract orders and checking insurances
• Gathering technical and commercial info from PM’s/QS team to insert into sub-contract orders
• Production of project documentation (O&M Manuals, tender submissions)
• Gathering info from PM’s and collating O&M Manuals
• ·General Administrative support to office and project teams
• Answering telephone

You will need:

· the ability to prioritise your work and act on your own initiative if required

· Good IT skills and ability to utilise basic packages such as Microsoft Word and Excel

· Good work ethic, good time management and strong communication skills

· A professional attitude and ability to work with others

· Ability to be flexible and versatile

The Package:

You will receive a competitive salary, 25- 40 hours per week, life cover, 21 days per year annual leave (plus public holidays, on a fixed term maternity cover contract.

You’ll be working in a friendly, inclusive environment where people understand the value of their contribution and are encouraged to recognise a job well done. You’ll be part of an open, engaged culture where everyone has a voice and the opportunity to get involved, as well as make a real difference.

Job Types: Full-time, Part-time, Fixed term contract
Contract length: 12 months

Pay: From £11.54 per hour

Expected hours: 25 – 40 per week

Schedule:

• Monday to Friday

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person

Reference ID: LS/HMP