Parish Secretary

Job Description

Job Description

To support the parish and Clergy with general administration

Duties and Responsibilities

Respond to enquiries by telephone, e-mail or written correspondence

· Welcome and support visitors to the presbytery

· Support the Parish Finance Committee to maintain effective systems:

· Pay invoices and other expenditure and file all related documents

· Maintain book-keeping records on a weekly basis

· Update the Online Parish Accounting System (OPAS)

· Liaise with suppliers, contractors and the rental company for parish properties on behalf of the committee

· Support and liaise with the Parish Gift Aid Organiser

· Provide regular finance reports for the Committee

· Full management of the bookings for the hire and use of the Parish Centre

· Day to day line management responsibilities for the caretaker and cleaner, directing their work as required

· Prepare, copy and distribute the parish bulletin

· Provide general administration including typing, production of publicity materials, newsletters and Mass booklets as required

· Maintain comprehensive filing systems to a high standard, including archiving and secure disposal of documents in line with Data Protection legislation and the Diocesan Retention of Records Policy

· Record the minutes of Parish Council and Finance meetings as required

· Respond to enquiries for certificates of baptism etc

· Record details and prepare any Diocesan paperwork pertaining to baptisms, marriages and funerals. Liaise with partnership parishes for baptisms.

· Support with the management of parish properties by monitoring all issues and logging safety checks etc.

· Support the Parish Health and Safety Rep by maintaining a schedule of Health and Safety inspections

· Update the parish website and social media

· Order and distribute parish resources

· Undertake other reasonable duties by request of the parish priest

Post-holder must be conscientious and loyal to the aims and objectives of the Diocese, having regard at all times to its Catholic character.

You must have:

• Experience in general office management and administrative procedures
• Excellent and up-to-date IT skills A good level of general education, including GCSE A*-C/L5+ in English and Maths or equivalent
• A good grasp of English grammar, accuracy and a high level of attention to detail
• Excellent customer service skills with experience of dealing with sensitive situations
• A good sense of responsibility and be self-motivated, with the ability to work independently with minimum supervision
• A professional approach with excellent interpersonal skills with the ability to develop good working relationships
• Good organisational and excellent planning skills
• Experience of co-ordinating diaries and people in a work environment
• The ability to work with complete confidentiality and integrity, adhering to all internal procedures

This post is subject to receipt of two satisfactory references and proof of the right to work in the UK.

28 days annual leave plus bank holidays (pro rata 56 hours), pension, free onsite parking, cycle to work scheme, health and wellbeing support, flexible working may be available.

To apply please send

A CV and letter of application saying why you want to work with us and what you’d bring to the role, with examples of how your skills and experience would enable you to fulfil your duties and responsibilities.

Please include the names of two people we may approach for professional references Please send these by email to human.resources@diocesehn.org.uk

Please see our website for the full application pack https://www.diocesehn.org.uk/job-vacancies/

Job Types: Part-time, Permanent

Pay: £12.87 per hour

Expected hours: 20 per week

Benefits:

• Company pension
• Cycle to work scheme
• Free parking
• Health & wellbeing programme
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (required)

Experience:

• Admin/Office Management: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person

Application deadline: 24/01/2025