Deekay technical

Document Controller

23/01/2025
full-time
Apply Now
Deadline date:
£30000 - £35000 / year

Job Description

Job Description – Document Controller

We are a Mechanical, Electrical and Public Health Design Consultancy that designs and delivers high quality, award-winning projects working direct for Developers, Main Contractors and MEP Sub-Contractors across all RIBA Design stages.

Key Responsibilities:

Document Management: Ensure accurate management and organization of all project documents, including drawings, specifications, reports, and correspondence.

Document Control Systems: Maintain and manage electronic document management systems (EDMS), ensuring documents are correctly filed and easily retrievable (such as 4-Projects, ProjectVault, Conject, BIW, ASite, Doc Hosting & Buzzsaw).

Distribution and Access Control: Manage the distribution of documents to relevant stakeholders, both internally and externally.

Compliance and Standards: Ensure all documentation complies with company standards, industry regulations, and client requirements.

Version Control: Track and manage document versions, ensuring the latest versions are available and obsolete versions are archived or disposed of according to protocols.

Quality Assurance: Conduct regular audits and reviews of document control processes to maintain high standards of quality and consistency.

Training and Support: Provide training and support to project teams on document control procedures and the use of document management systems.

Reporting: Generate reports on document status, compliance, and any issues for management review.

Record Keeping: Maintain comprehensive and accurate records of all project documentation, correspondence, and transactions.

Project Support: Provide administrative support to project teams, including assisting with the preparation of reports, presentations, and other documentation as required.

Benefits:

Paid birthday leave, paid volunteering leave, travel loans, cycle to work scheme, contribution to personal (non learning goals), paid professional subscriptions, employee assistance programme

Job Types: Full-time, Permanent

Pay: £30,000.00-£35,000.00 per year

Schedule:

  • Monday to Friday

Experience:

  • Document Control: 1 year (preferred)

Work Location: In person

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Dragados

Document Controller

21/01/2025
full-time
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Deadline date:

Job Description

Job Advert


Job Summary:

The Document Controller assists the Document Control Manager in managing the registration, receipt, distribution and issue of all contract documentation, as well as implementing and maintaining procedures for the production, issuing and registering of all formal project documentation. Typically this includes, collating all documents including drawings, keeping a record of document status, liaising with project personnel and chasing outstanding information. Support supply chain in applying information processes. Support the DCM in providing training to the MD team and supply chain.


Key Responsibilities:

  • Accurate records of all documents at all times
  • Distribute documents to the relevant project team members, ensuring they have the correct documents in a timely manner.
  • Ensure consistency of document submissions in adherence to the project document control procedures
  • Ensure that all project participants have access to the latest documents/drawings through the Document Management System.
  • Issuing of Document Reference Numbers (When Required)
  • To comply with requirements outlined in project Document management plan and BIM Execution Plan
  • Work collaboratively with all Users/Creators/Reviewers providing ongoing support in order to ensure that the project document control processes are followed.
  • Maintain a full audit trail for all documents
  • Ensure the issue, receipt and acknowledgement of documentation
  • File and archive all documents within the secure system
  • Ensure that as built, record drawings and operations manuals are available at the end of the project in a format as may be approved by the client
  • Provide document control for all client/confidential Documentation
  • Support with administration and co-ordination of training of information systems where required. This is to include supporting the supply chain in delivering their Document Control Responsibilities.
  • Ensure all issued documents are compliant and accurate
  • Provide support to system reports to enable project KPI’s to be prepared
  • Provide “super-user” services associated with the project document management systems including folder creation and administration of starters and leavers. Ensure that access permissions/security is correctly applied
  • Ad hoc administrative tasks, as required
  • Assist with the generating of package listings.
  • Provide training to project participants


Technical Competencies:

  • Good knowledge of Document Control systems in a muliti-discipline project
  • Knowledge of data management
  • Ability to apply IT systems relevant to Document Control. (Enterprise Bridge, ProjectWise and Sharepoint, Aconex, others)
  • Competence in the use of Microsoft Office applications
  • Knowledge of bulk scanning and scanning systems


Behavioural Competencies:

  • Strong focus on detail
  • Ability to focus on a task and apply process
  • Proactive and able to take initiative.
  • Very strong verbal and written communication skills are required.
  • Ability to liaise with other departments and subcontractors.


HS2 Values:

  • Leadership: Using innovation and challenge to lead by example.
  • Respect: Understanding others, recognising their value and behaving accordingly.
  • Safety: Caring for our workforce, or passengers and the public by creating an environment where no one gets hurt.
  • Integrity: Acting fairly, transparently, and consistently.


MDJV:

  • Be collaborative: Work together as an IPT for the best outcome for Euston.
  • Be inclusive: Make this a place where we all feel heard, valued, safe and supported to speak up.
  • Be curious: Use your curiosity to find new ways to meet our goals and add value. Listen to others’ views and ideas and build on them.
  • Be reliable: Honour your commitments. Follow through on actions and promises.
  • Be safe: Look after each other to make sure we stay safe and well and enjoy our working environment.
  • Be your best: Help develop yourself and others – ask for feedback on what you do well and how you can be better. Give feedback thoughtfully and receive feedback graciously.
  • Be an advocate: Recognise the success of the team and individuals.

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Delkia

Document Controller

20/01/2025
full-time
Apply Now
Deadline date:

Job Description

Document Controller


Location: Westlakes / Egremont


Job type: Permanent / Full time

Salary / rate: Competitive

Delkia is a specialist engineering and technology company focused on safety-critical and mission-critical systems in highly regulated industries, including aerospace, clean energy, and maritime. Our services include engineering design, technical consultancy, and systems integration.

At Delkia, we believe engineering is more than technology, manufacturing, and innovation—it’s about the people behind it. By fostering a culture of passion, commitment, and innovative thinking, we ensure our teams are at the heart of our business, delivering exceptional results for our customers. We are proud to have signed the Armed Forces Covenant and actively invest in future talent through STEM initiatives, apprenticeships, placements, and summer internships.

Our Head Office is located at Westlakes Science and Technology Park in West Cumbria, supported by systems integration, assembly, and testing facilities in Egremont, Cumbria, and design offices in Preston, Lancashire. We are also expanding with a new manufacturing facility in Haydock, St Helens, Merseyside opening in early 2025. Alongside these locations, we have a network of skilled staff working across the UK, forming a dynamic and highly capable team.

Join a company that values its people and is growing rapidly.


Overview of the role

As Document Controller you will support Delkia’s quality and project delivery teams by ensuring that documentation is accurately organised, maintained, stored and distributed in line with organisational and client standards.

What you’ll be responsible for

  • Supporting with the creation, review and monitoring of and tracking of project documentation
  • Leading on the completion of and upkeep of project related LTRs (lifetime records)
  • Implementing internal and client document control system procedures and processes
  • Performing quality checks on documentation to ensure internal and client standards and specifications are met
  • Saving, retrieving, filing and archiving documentation and records
  • Flowing out project documentation to stakeholders including the transmittals


What you’ll bring

  • Strong attention to detail and eye for detail
  • Experience in administration
  • Knowledge of, or experience in document control principles and practices would be beneficial
  • A good understanding of and experience of working with Microsoft Office 365 (especially Word and Excel)
  • Experience of working with SharePoint would be beneficial
  • Previous experience using Teamcentre very useful
  • Strong organisational skills
  • GCSE in English at C/4 or above


What we offer:

  • Competitive salary
  • Flexible working
  • Training and development
  • Excellent company standards
  • Cycle-to-work scheme
  • Health care
  • Company bonus scheme
  • Birthday leave
  • Great team spirit
  • Organised social events
  • Professional membership


Our Vision:

To be the UK’s leading engineering and technology partner for safety-related and mission-critical systems.


Our Mission:

To enable a safer, more resilient world through the provision of engineering and technological solutions. We take pride in our role as a partner for safety-critical systems, ensuring the protection of people, assets, and missions that matter most.


Our Values:

  • Collaboration and teamwork
  • Integrity, trust and accountability
  • Safety and security
  • Client focused
  • Positive social value and impact
  • Continuous improvement


Our Purpose: At Delkia we are driven by our purpose to protect lives and critical assets.


Equal opportunities: Delkia is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.


Please be aware that many roles working for Delkia will be subject to UK national security vetting restrictions. Candidates must be eligible to live and work in the UK and satisfy requirements for national security vetting clearance as appropriate.

All applications will be dealt with in the strictest of confidence. If you require any reasonable adjustments during any part of the application process, please get in touch to discuss.


Note to Agencies: Delkia has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies. Please note that any unsolicited CVs submitted will be deemed as gifted to Delkia and any terms & conditions associated with the use of such CVs will be null and void.

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Kone

Document Controller

17/01/2025
full-time
Apply Now
Deadline date:

Job Description

As Document Controller you will be responsible for ensuring that the communication process between contractors and client are followed. This involves using and monitoring the relevant sites and ensuring that the project team are aware of all incoming communication and submitting the same for outgoing.

This position will be working within Infrastructure and Major Projects.

Responsibilities and key activities

  • Manage all incoming notifications relating to project queries.
  • Management of tender documents associated with project – process & archive in line with customer specific requirements.
  • Prepare and upload KONE drawings / documents in line with deadlines to customer / portals.
  • Review document controlling documents from the sales tender documentation to ensure document controlling compliance and understanding.
  • Support Project Managers, Designers, Planners etc. with documents to ensure progress payments / final account are collectable.
  • Upload documents to customer portals. Ensuring that the documents follow the client’s protocol.
  • Prepare documents as required to support project manager and operations.
  • Work as part or KONE project team – provide progress updates on project status and key actions.
  • Create and manage various internal folder structures for Design, Commercial, Document Control and Site
  • Support in managing deadlines of projects, ensure all document control related information is submitted correctly to avoid any financial abatements.
  • Work part of a larger team and provide admin and document controlling support in line with manager requests.
  • Archive all communications.
  • Adhoc admin duties and Team cover.
  • Some travel (2-4 times a month to either our Heathrow or Barking office).
  • Assisting the Admin team periodically.

Skills and Experiences:

  • Worked in a similar position as a Document Controller.
  • Experience in working with client and subcontractors is desirable.
  • Able to work on multiple projects.
  • Be customer focused, understanding the needs of customers and the importance of providing solutions to satisfy short and long-term objectives.
  • Ability to work effectively in a highly complex, diverse, changing environment, whilst adapting to change and maintaining focus on key business goals and objectives.
  • Good communication skills in English both written and spoken.
  • Possess good customer service skills.
  • Pays attention to detail and accuracy.
  • Experience of Aconex, Asite, EDMS is essential.
  • Experience of Maximo, SAP, Salesforce is desirable.
  • Excellent problem solving and analytical skills.
  • A proactive and forward-thinking team player.
  • Willing to continuously learn.

Any training provided will be provided

What KONE can offer:

We offer a Competitive Salary, 25 days holiday and 8 additional Bank Holidays, 1 Volunteering Day, Pension Scheme, Bonus, Development opportunities and development reviews to help you achieve your professional goals. Endless support from experienced leaders within the lifts and escalators industry, Kone Discounts, Prolonged Disability Insurance (PDI), Long Service Awards, Hybrid Working, 24/7 GP Support & Wellbeing Access.

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on www.kone.com/careers

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Morgan sindall plc

Document Controller

15/01/2025
full-time
Apply Now
Deadline date:

Job Description

Document Controller


Location: Glasgow


Talented people are the key to our success


The role:

We have a fantastic opportunity within our Energy business for a Document Controller

The Document Controller will set up, manage and maintain project document control systems in line with company, customer and project.

This role would suit an ambitious, driven individual who embraces the challenge of working within a high performing and supportive team. Experience within the Rail industry is essential for this role, ideally coming from a main contractor background.


To be successful in this role, you will:

  • Experience in rail using Project Explorer, 4P and Field View would be beneficial.
  • Educated to NVQ level or equivalent
  • Previous Document Control experience
  • Knowledge in use of spreadsheets, database, word processing and selected job specific software
  • Experience setting up and using electronic document management systems
  • Ability to keep clear and accurate records and reports
  • Ability to use computer and rapidly input data and retrieve records and Information

What’s in it for you?

Below is a selection of benefits that are available to you at Morgan Sindall Infrastructure.

  • Generous holiday entitlement with the option to buy five days
  • Flexible and adaptable working
  • Family friendly policies and work/life approach
  • Mentoring programmes and continuous learning support
  • Contributory pension scheme
  • Annual bonus scheme
  • Recognition scheme and long service awards
  • Car scheme and Private Medical Insurance (if applicable to role)

We also provide the option to participate in our share-save scheme; discounts including cycle to work and gym membership; a support and advice service for colleagues and their families, and more.


About our Energy business

We have extensive experience in upgrading and replacing energy networks, delivering asset management for major UK energy companies and network operators.

Our transmission and distribution services involve the upgrading and replacement of electricity assets both above and below ground. Within the electricity sector we install and maintain assets, including excavation, laying and jointing of cables, (fluid filled and XLPe), substations and overhead line, new build, repair and refurbishment services.

We have an exciting opportunity for you to join our team where you will have the opportunity to progress in your career. We are looking for people who share our passion on delivering great customer service whilst also being able to work within an enjoyable and hardworking team environment. Talented people are the key to our success, so if this sounds like you, apply now.


Morgan Sindall is an equal opportunities employer and has been accredited with the Positive About Disabled People ‘Two Ticks’ accreditation. We are also an Investors in People company.


Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK.


Morgan Sindall is an equal opportunities employer and has been accredited with the Positive About Disabled People ‘Two Ticks’ accreditation. We are also an Investors in People company.

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