Senior Executive Assistant (12 month FTC)

The Opportunity

This is a phenomenal opportunity to work on one of the most valuable and iconic brands in the world where you will be responsible for providing secretarial and administrative support to the CEO.

This is a part-time opportunity (4 days per week). This role is based in our East Finchley office and 3 days per week on-site and 1 day remote.

What will my accountabilities be?

• Planning and organisation of meetings/events/dinners, including; venue search and booking, issuing invitations and tracking acceptances, budget control
• Attending some offsite Board meetings including some out of hours travel
• Extensive travel arrangements
• Extensive diary management
• Project management of key UK business meetings including Executive annual Calendar
• Effective screening of telephone calls, emails and post and wherever possible dealing with issues without referral
• Pro-active approach to administrative support for executives in order to optimise their time
• Acting as first point of contact and central information point for the Executive office
• Typing general correspondence, reports etc.
• Working closely with Corporate affairs
• Invoice management
• Maintaining regular contact with International offices / Executive Assistants
• Leading on Global Market visits to the UK&I market
• Leading weekly EA/DA team meetings – Assistants Weekly Office Rota / Holiday cover / Ad-hoc tasks
• Preparing PowerPoint presentations
• Preparing boardroom for meetings to include video conferencing, refreshments etc.
• Maintaining office systems and filing
• Receiving and welcoming visitors
• General ad-hoc secretarial duties

What Team will I be a part?

We are looking for a results-oriented and forward thinking Senior Executive Assistant to join our dynamic team, you will be part of our agile Leadership Team.

Who are my customers?

Leadership Team, Global Senior Management, Global Executive Assistants, Department Heads, Directors, Franchisees and Suppliers.