HR Admin & CEO EA

Job Description

Job Description: HR Coordinator & Executive Assistant to CEO

Company: Kingsway Group
Location: Sidcup, Kent
Reports To: CEO

About Us:
Kingsway Group is a global leader in the manufacturing of secure door systems, dedicated to providing innovative solutions that meet the highest standards of security and quality. With a rapidly growing workforce spanning three global locations and a headcount currently at 135, we are committed to fostering a supportive and efficient working environment.

Position Overview

We are seeking a proactive and highly organized individual to join our team as an HR Coordinator & Executive Assistant (EA) to the CEO. This dual role combines the responsibilities of managing HR administration across our global operations and providing executive support to the CEO. The ideal candidate will excel at multitasking, maintaining confidentiality, and driving organizational efficiency.

Key Responsibilities

HR Coordination (50%)

• Administer HR processes across three global locations, ensuring compliance with local employment laws and company policies.
• Maintain and update HR records, including employee files, contracts, and benefits documentation.
• Support recruitment activities, including posting job ads, coordinating interviews, and onboarding new hires.
• Assist with performance management processes, training initiatives, and employee engagement programs.
• Monitor and manage HR systems to ensure data accuracy and confidentiality.
• Collaborate with line managers and employees to address HR-related queries and provide guidance.
• Prepare HR reports and metrics for senior leadership.

Executive Assistance (50%)

• Provide comprehensive support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
• Attend and take minutes at confidential senior leadership team (SLT) meetings, ensuring action items are documented and followed up.
• Monitor progress on key tasks and initiatives assigned to the SLT, providing regular updates to the CEO.
• Coordinate travel arrangements, prepare expense reports, and manage logistics for CEO and SLT activities.
• Draft and proofread communications, presentations, and reports as needed.
• Serve as a liaison between the CEO and internal/external stakeholders.

Qualifications

• Experience: 3+ years in a similar HR and/or Executive Assistant role, ideally within a global organization.
• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Skills:
• Strong knowledge of HR practices and employment laws.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Ability to handle sensitive information with discretion and professionalism.
• Attributes:
• High level of attention to detail.
• Proactive and solution-oriented mindset.
• Strong interpersonal skills and the ability to work effectively across cultures and time zones.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A collaborative and inclusive work environment.
• The chance to contribute to a dynamic and rapidly expanding global company.

How to Apply:
If you are a motivated professional looking to make an impact in a dual-role capacity, we invite you to apply. Please send your resume and a cover letter detailing your experience and suitability for this position to julian.hall@kingswaygroup.co.uk.

Kingsway Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: £40,000.00 per year

Additional pay:

• Bonus scheme

Benefits:

• Company pension

Schedule:

• Monday to Friday

Work Location: In person