PA to Operations Manager

Job Description

Full job description

Job Overview
The role of Assistant to operations manager is responsible for providing high-level administrative support. This includes ensuring seamless coordination of daily activities and contributing to the overall efficiency of the Operations manager workflow.

Responsibilities

• Acting as first point of contact for callers, being responsible for managing calendars, scheduling meetings, appointments. Ensuring the Operations Managers time is used efficiently.
• Handling incoming and outgoing communication on behalf of the Operations Manager, including managing emails, phone calls and written correspondence
• Responsible for gathering and summarising information, including producing customers quotations.
• Offering meeting support, which may include preparing materials and documents for meetings, attending meetings, taking notes, and following up on action items and decisions.
• Keeping the Operations Manager files and documents organised and ensuring important information is readily available and accessible.
• Supporting the Operations Manager in delegating tasks to other team members and updating operations manager with progress.
• Dealing with sensitive and confidential information, maintaining a high level of discretion and professionalism at all times.
• managing databases, filing systems and the ability to learn company specific software.
• collating and filing expenses

Qualifications / Skills

• High level of PC Skills, with a minimum of intermediate understanding of excel.
• Excellent written, verbal and numerical skills.
• Strong attention to detail.
• Proactive, can-do attitude.
• Excellent attendance and timekeeping along with flexibility.
• Ability to handle multiple tasks and prioritise workloads.
• Good organisational skills.
• High energy level and creative problem-solving abilities.
• Must be able to work on own initiative and be proactive. Working as part of a team is also essential.
• Working to strict deadlines.
• Demonstrable experience working in a similar role at Senior Director/Board level

Job Type: Full-time

Pay: £30,000 – £35,000

Benefits:

• Additional leave – (subject to length of service)
• Smart – casual dress
• On-site parking
• Death in service
• Bonus Scheme

Schedule:

• Monday to Friday based on 40 hrs

Work Location: In person on site.

Job Type: Full-time

Pay: £30,000.00-£35,000.00 per year

Additional pay:

• Yearly bonus

Schedule:

• Monday to Friday

Licence/Certification:

• Driving Licence (required)

Work Location: In person