Personal Assistant to the Diocesan Secretary

Job Description

Personal Assistant to Diocesan Secretary

35 hours per week

£26,000 – £27,000 per annum

The Diocese of St Edmundsbury & Ipswich has 445 parishes in 112 benefices and serves approximately 660,000 people living in a geographical area of more than 1,400 square miles. 

The Diocesan Secretary (DS) is looking for an experienced PA to support them in their day-to-day work

The successful candidate will play a key role in the smooth running of the Diocese by:

• Managing the DS’s diary, including arranging ad-hoc and regular meetings, e.g. committees, staff meetings etc. 
• Handling and responding to correspondence on behalf of the DS, including phone calls, emails and letters, using discretion and judgement. 
• Setting reminders for meetings, appointments and other important tasks. 
• Assisting with planning conferences and other events 
• Assisting with the facilitation of meetings, including room bookings, circulating meeting papers,  refreshments, updating and maintaining agreed actions. 
• Track outstanding and incomplete actions from meetings and ensuring timely follow up.  This will require discussion and negotiation with the wider diocesan team. 
• Maintaining efficient electronic filing systems
• Providing routine administrative support to the DS to enable them to meet their wide ranging responsibilities. 
• Assisting the DS in preparing reports, such as gathering information and providing draft templates. 
• Supporting the Governance Manager with administrative tasks, including taking minutes, overseeing emails covering for holidays, absence etc. 
• Supporting the Governance Manager with administration of elections. 
• Working with Data Analyst to actively manage annual data collection from parishes e.g. Stats for Mission, electoral roll, finance returns, energy footprint and Articles of Association.  
• Assisting with managing and maintaining the Diocesan Risk Register.  

For an informal chat please contact Gary Peverley on 07879 634525

Application packs and a full job description are available from the Diocese of St Edmundsbury & Ipswich Website Vacancies – Diocese of St Edmundsbury and Ipswich (cofesuffolk.org) 

Please note:  Applications will only be accepted via DBF application form available at Vacancies – Diocese of St Edmundsbury and Ipswich (cofesuffolk.org). CVs will not be accepted.

Applications marked ‘Confidential Application’ to be sent to: HR@cofesuffolk.org or by post to Diocesan Office, St Nicholas Centre, 4 Cutler Street, Ipswich IP1 1UQ.

Closing Date for Applications: 16th February 2025

Interview Date: TBC but will be between 27 February and 4 March 2025.

Job Types: Full-time, Permanent

Pay: £26,000.00-£27,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Health & wellbeing programme
• Life insurance
• Sick pay

Schedule:

• Monday to Friday

Work Location: In person