Medicines and healthcare products regulatory agency
Project Support Officer – £44,825 p.a. + benefits
Job Description
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About the job
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Location
About the job
Job summary
We are currently looking for a Project Support Officer to join our Infrastructure and Laboratory Services function within the Corporate group.
This is a full-time opportunity, on a permanent basis. The role will be based in South Mimms, Hertfordshire. Please be aware that this role can only be worked in the UK and not overseas.
Government departments and agencies are working towards implementing a minimum 60% attendance in office sites.
We are currently implementing a flexible, hybrid way of working, with a minimum of 8 days per month working on site to enable the collaboration and contact with partners and stakeholders needed to deliver MHRA business. Attendance on site is driven by business needs so depending on the nature of the role, this can flex up to 12 days a month, with the remainder of time worked either remotely or in the office. Some roles will need to be on site more regularly.
Who are we?
The Medicines and Healthcare products Regulatory Agency enhance and improve the health of millions of people every day through the effective regulation of medicines and medical devices, underpinned by science and research.
Infrastructure and Laboratory Services (I&LS) are part of the Corporate Group and provide engineering and specialist staff to deliver a safe working environment for staff and in particular our specialist scientific facilities, with three departments:
- Facilities & Laboratory Services – day to day running & support of sites, laboratories and other specialised facilities, security, catering, cleaning, waste and 10SC Liaison for 10th Floor
- Engineering – Management of engineering and infrastructure systems supporting the complex buildings, adhering to critical health and safety requirements and responding to alarms 24/7
- Specialist Project & Programme Management – of the Capital programme by providing Project Management / project engineering as required for: building alterations, lab refurbs including high containment, acquisition, installation and commissioning of new plant, equipment and digital IT and special programmes
What’s the role?
This role covers a diverse range of activities to support the delivery of the South Mimms Site Capital Programme and enables the smooth running of the programme by supporting the Project Managers/ Project Engineers and Portfolio Leads through the operation of project management processes, and the co-ordination of business management actions and activities on their behalf.
Job description
Planning and Scheduling – Ensure systems are in place to enable effective planning and scheduling.
Monitoring & Reporting – Manage project controls, reporting to the Project Manager about the project status. Develop project performance reports.
Administration – Ensure organisational tasks are carried out efficiently. Provide secriatriat support for the Portfolio Board Meetings Manage compliance of the project with Departmental Security, Health & Safety, Equality & Diversity, Business Continuity and Business Planning.
Stakeholder – Manage and engage with a wide range of internal and external stakeholders. Draft and sign-off correspondence.
Financial Control – Co-ordiate and manage project spend and contribute to the compilation of budgets. Contribute to the project business case.
Risks & Issues – Lead potential risk areas, working with risk manager and escalating as appropriate.
Person specification
Our successful candidate will have:
- Typical qualifications and certifications or relevant experience in project co-ordination and or delivery – e.g. working with Agile, PRINCE2 Practitioner, APM Project Management Qualification
- Experience in all aspects of project support i.e. scheduling, risk & issue management, change control and governance.
- Effective stakeholder engagement experience to identify, analyse and communicate with stakeholders.
- Experience to evaluate and promote best practices and lessons learned to create a culture of learning and good practice.
If you would like to find out more about this fantastic opportunity, please read our Job Description and Person Specification!
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Benefits
- Annual Leave: 25 days annual leave on entry, rising by one day for each completed year of service to a maximum of 30 days and pro-rata for part-time staff. PLUS 8 bank holidays
- Privilege Leave: 1 day
- Hours of Work: 37 hours (net) per week for full time staff in all geographical locations, including London and pro rata for part-time staff
- Occupational Sick Pay (OSP): One month full pay/one month half pay on entry, rising by one month for each completed year of service to a maximum of five months full pay/five months half pay
- Mobility: Mobility clause in contracts allowing staff to be mobile across the Civil Service
- Civil Service Pension Scheme. Please see the link for further information http://www.civilservicepensionscheme.org.uk/ For enquiries relating to the Civil Service Pension Schemes please contact MyCSP’s Pension Service Centre directly on 0300 123 6666
- Flexible working to ensure staff maintain a healthy work-life balance
- Interest free season ticket loan or bike loan
- Employee Assistance Services and access to the Civil Service Benevolent Fund
- Eligibility to join the Civil Service Motoring Association (CSMA)
- Variety of staff and Civil Service clubs
- On-going learning and development
Things you need to know
Selection process details
We use the Civil Service Success Profiles to assess our candidates, find out more here.
Online application form, including questions based on the Behaviour, Experience and Technical Success Profiles. Please ensure all application questions are completed in full; your application may not be considered if any responses are left blank. Our applications are CV blind, and our Hiring Managers will not be able to access your CV when reviewing your application. (
Interview, which can include questions based on the Behaviour, Experience, Technical and Strengths Success Profiles.
In the instance that we receive a high number of applications, we will hold an initial sift based on the lead criteria of ‘Experience – Effective stakeholder engagement experience to identify, analyse and communicate with stakeholders.’
Applicants are assessed on whether they meet any mandatory requirements as well as the necessary skills and experience for the role. Applications are scored based on the competency-based answers provided- ensure you have read these thoroughly and allow sufficient time. You can view the competencies for this role in the job description.
Use of AI in Job Applications
Applicants must ensure that anything submitted is factually accurate and truthful. Plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.
If you require any disability related adjustments at any point during the process, please contact careers@mhra.gov.uk as soon as possible.
Closing date: 28 January 2025
Shortlisting date: 30 January – 3 February 2025
Interview date: 11 and 12 February 2025
Candidates will be contacted within a week of the sift and the interviews completed to inform them of the outcome.
If you need assistance applying for this role or have any other questions, please contact careers@mhra.gov.uk
Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules. Further information on whether you are able to apply is available here.
Successful candidates must pass a disclosure and barring security check as well as animal rights and pro-life activism checks. People working with government assets must complete basic personnel security standard checks.
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Any move to the MHRA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility here.
Successful candidates may be subject to annual Occupational Health reviews dependent on role requirements. If you have any queries, please contact careers@mhra.gov.uk.
In accordance with the Civil Service Commissioners’ Recruitment Principles our recruitment and selection processes are underpinned by the requirement of selection for appointment on the basis of merit by a fair and open competition. If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should firstly contact Mira Mepa, Head of Recruitment and Operations, Mira.Mepa@mhra.gov.uk.
If you are not satisfied with the response you receive, you can contact the Civil Service Commission at: civilservicecommission.independent.gov.uk
info@csc.gov.uk
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Feedback will only be provided if you attend an interview or assessment.
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Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Diversity and Inclusion
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Contact point for applicants
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Recruitment team