Mi5
Senior Admin Officer
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Location
About the job
Job summary
Job description
As a Senior Admin Officer you will provide vital administrative support across a range of business areas. You could work in a number of departments such as HR, Finance, Records Management or Information Management.
There are a range of tasks and responsibilities you could be involved in which may include;
- collating information,
- managing databases,
- research and project work,
- report writing,
- arranging and managing meetings,
- diary management,
- arranging travel.
You may also manage a small team of administrators, work autonomously and have greater responsibility for your work.
To be successful in the role you will need excellent skills in administration, organisation, prioritisation, written and oral communication and team working. You will need to have an eye for detail when collating information, good judgement, and be happy to manage others. You will have a flexible, self-motivated approach.
You’ll gain breadth of experience and a variety of new skills including in some of our IT systems. Whichever team you join, we’ll provide in depth training to ensure you’re equipped with all the skills you need to assist us to the best of your abilities.
Whether you’re at the beginning of your career, returning to work after a break, or are looking for a new challenge, this role has the potential to begin a career with the UK’s Intelligence Services where you’ll be key to maintaining the integrity of one of our most crucial processes.
Person specification
You’ll need
- two GCSEs (or equivalent) in Maths and English Language at grades A*-C/9-4,
- 12 months continuous experience in an office environment working in an administrative role.
You’ll also:
- Be keen to learn, as this role includes an initial training period where you’ll be brought up to speed on our research and analysis techniques.
- Be comfortable using your initiative and talking to a range of people.
- Have attention to detail, even when working to tight deadlines.
- Have great organisational skills.
We’re interested in what makes you, you. There’s no one ‘type’ of person that we’re after. Whether you choose to work full time or part time, you’ll feel part of a large, welcoming team where there’s plenty of support and training on offer. If you have a disability or long-term health condition, just let us know if you need any adjustments made during the recruitment process or if you have any questions about how we can support you once you’re in-role.
Training and Development
We’re committed to helping our people develop their skills and career by ensuring everyone gets the training and support they need to succeed.
You’ll also get opportunities to attend a wide range of personal development and job specific courses. Whether through courses run by our own academy, or through knowledge sharing, you’ll never stop learning.
Benefits
You’ll receive a starting salary of £30-257 – £32,659 (depending on location) plus other benefits including:
- 25 Days Annual Leave automatically rising to 30 days after 5 years’ service, and an additional 10.5 days public and privilege holidays
- Opportunities to be recognised through our employee performance scheme
- Personal Learning Budget
- Interest-free season ticket loan
- Excellent pension scheme
- Cycle to work scheme
- Facilities such as a gym, restaurant and on-site coffee bars (at some locations)
- Paid parental and adoption leave.
Equal Opportunities
At MI5 diversity and inclusion are critical to our mission. To protect the UK, we need a truly diverse workforce that reflects the society we serve. This includes diversity in every sense of the word: those with different backgrounds, ages, ethnicities, gender identities, sexual orientations, ways of thinking and those with disabilities or neurodivergent conditions. We therefore welcome and encourage applications from everyone, including those from groups that are under-represented in our workforce such as women, those from an ethnic minority background, people with disabilities and those from low socio-economic backgrounds.
Find out more about our culture, working environment and diversity on our website:
https://www.MI5.gov.uk/careers/diversity
We’re Disability Confident
MI5 are proud to have achieved Leader status within the DWP’s Disability Confident scheme. This is aimed at encouraging employers to think differently about disability and take action to improve how they recruit, retain and develop disabled people. Being Disability Confident, we aim to offer a person-to-person interview to any candidate who self-identifies as disabled and meets the essential criteria for the role. This is our ‘Offer of Interview’ (OOI). To secure an interview for this vacancy, the essential criteria (in order of application process) are:
- Two GCSEs in Maths and English Language at grade A*-C/ 9-4 (or equivalent).
- Successfully passing a question about your motivation for applying for the role
- On completion of the application form, and successfully passing the full application form sift, you will be invited to interview. This is your Offer of Interview.
- (If you need any reasonable adjustments during the recruitment process, please let us know).
Things you need to know
Selection process details
Our recruitment process is fair, transparent, and based on merit. Here is a brief overview of each stage, in order:
- Eligibility questions – you’ll answer a number of questions based on the requirements for the role.
- Initial form – you’ll create a personal account and complete our equal opportunities monitoring questions. If you do not feel comfortable completing equal opportunities monitoring, there is a ‘prefer not to say’ option for each question.
- Application form – you’ll be asked to complete an application form which will cover relevant experience and your motivation for applying. To process your application, it is essential that you provide all the information requested in the application form.
- Application sift – our recruitment team will complete an application sift and successful applicants will be invited to the next stage.
- Online interview which will take place over a video conferencing system. You won’t be required to visit any of our premises. In this interview we will cover your motivation for applying for the role and look at the competency areas which we consider to be important for the role.
Please note, you must successfully pass each stage of the process in order to progress to the next. Your application may take around 10 months to process including vetting, so we advise you continue any current employment until you have received your final job offer.
Before You Apply
To work at MI5, you need to be a British citizen or hold dual British nationality. You can read our full eligibility criteria here.
This role requires the highest security clearance, known as Developed Vetting (DV). It’s something everyone in the UK Intelligence Community undertakes. You can find out more about the vetting process here.
Please note we have a strict drugs policy, so once you start your application, you can’t take any recreational drugs and you’ll need to declare your previous drug usage at the relevant stage.
The roles are based in London, Cheltenham and Manchester, so you’ll need to live within a commutable distance of the location you choose. Please consider any financial implications and practicalities before submitting an application. A loan is available to support people relocating to London.
Please note, you should only launch your application from within the UK. If you are based overseas, you should wait until you visit the UK to launch an application. Applying from outside the UK will impact on our ability to progress your application. You should not discuss your application, other than with your partner or a close family member.
Right to Withdraw Statement:
Please be aware that we withhold the right to bring forward the closing date for this role from the original closing date once a certain number of applications have been received. Please be mindful of this and submit your application at your earliest convenience to avoid disappointment.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
Recruitment team