Stock & Admin Clerk

• Answering Incoming calls from Suppliers & providing assistance where necessary, allocating appointments to Suppliers.
• Enter all appointments made onto the WMS system.
• Liaise with site security to ensure inbound supplier deliveries are controlled and managed within site procedures.
• Co-ordinating with Suppliers / S.T.I on their arrival at the DC, advising on any delays, dealing with discrepancies between Purchase Orders and Goods Received Notes.
• Inform QA of any rejections, damages, Use by Date issues or miss-rotated product delivered to the DC by the Supplier.

• In consultation with Shift Management run waves in the 1st instance within JBA then repeated in WMS.
• Monitor all waves once run and bridged over to WMS
• Monitor all unallocated lines within WMS, update Shift Management team of eta of products not waved.
• Monitor Out of Stocks against Stock File and investigate all Out of Stocks prior to Invoicing.
• Monitor status of loading / closing of loads to make sure all are completed. Check pix transaction’s for completed loads in consultation with Transport Management that all invoices have been released.

• Run any reports requested by Stock / Warehouse Shift Management team
• KPI reporting for dept / warehouse.

• Carry out effective shift handover with outgoing / incoming goods in clerk.
• Attend department briefings a required.

• Cover for stock admin clerk duties as required.
• Any reasonable request as directed by Stock – Admin / Warehouse management.
• Full compliance with company Health and Safety, QIP, security and environmental KPI’s

Qualifications:

• Ability to be flexible and adapt to changes to meet the demands placed on MBUK by our customer
• Calm under pressure
• Strong H&S awareness
• Innovative, forward thinking, able to think ‘outside the box’ and generate new opportunities for improvement
• A team player

• Good level of communication bother internally and to external suppliers
• Competent in Microsoft Office (Excel & Word)
• WMS & JDE systems knowledge (Desirable)
• Previous experience in a simialr data entry, clerical or administration role
• Minimum Level 2 English & Maths
• Excellent administration, organisation and time management skills

• Accepts and adapts to changes
• Learns new skills to meet new needs of the business
• Suggests changes and improvements

• Produces quality work
• Follows safety practices and compliance policies
• Uses time wisely and gets things done
• Meets or exceeds deadlines
• Takes responsibility for own actions

• Supports the company’s mission, vision and values
• Meets or exceeds customer needs
• Responds to requests in a timely manner
• Takes initiative to meet customers’ needs

• Uses materials, processes and tools efficiently
• Takes initiative to solve problems
• Does the most important work first
• Gets things done while still upholding ethics, integrity, compliance and company values

• Works with others to get things done
• Openly shares feedback and information that helps the team
• Treats others with respect
• Is approachable to others
• Listens so others feel heard