TEAM ASSISTANT – PRIVATE CLIENT

Job Description

JOB TITLE: TEAM ASSISTANT – PRIVATE CLIENT

SALARY: £24,000

HOURS OF EMPLOYMENT: 9am – 5:30pm Monday to Friday

BENEFITS: Excellent additional bens – please discuss with the agency

Do you commute to work at a distance and are now looking to work in Milton Keynes?

Do you have some experience in Wills and Probate and are looking to support a busy team? If so, an excellent opportunity for a Legal Assistant / Team Assistant has arisen for a forward-thinking Law firm based in Milton Keynes. If you are an experienced Legal Assistant or Team Assistant, we welcome your CV.

Main Purpose of the Role:

To provide the team and wider Department with the administrative support they need to allow seamless legal services to clients and help them maximise the amount of time they can spend on client work.

Daily Duties:

• Extensive client liaison – Interaction with clients, including telephone discussions/meetings and greeting at appointments.
• Meeting and greeting clients upon their arrival
• Answering and directing telephone and email enquiries, first point of contact for clients
• Taking new enquiries using the new enquiries form
• Creating, updating and amending documents
• Dealing with the administrative aspects of the matter once opened by the Office Administrator: compliance, file organisation and record keeping, billing, key dates etc
• Scanning posts and notifying fee earner of all incoming communications.
• Management of outgoing paper-based post to the Office Administrator.
• Liaising with the Office Administrators on archiving requirements or the releasing of documents.
• Keeping fee earners up to date on the progress of a task
• Extensive diary and inbox management.
• Liaising with Senior Management and fee earners to maintain communication levels internally and externally.
• Work with the typists and office administrators to ensure all aspects of the file and communications are managed effectively.
• Undertake department-specific duties where applicable.
• Ensuring you have a good understanding of the Solicitors Accounts Rules and all other compliance requirements of a regulated practice.

PERSON SPECIFICATION:

• Minimum of 6- 12 months of legal experience in Private Client or another legal sector
• You can expect full support and ongoing training from the outset with genuine prospects for career progression.

Well organised with good IT and Administration skills

• Excellent knowledge of Microsoft Office
• Have an excellent telephone manner
• Excellent communication skills
• Team player
• Take ownership of your workload
• Ability to work under pressure to set deadlines
• Willingness to work well as part of a busy, friendly team
• A commitment to providing excellent customer service
• Can build a rapport with clients

BENEFITS:

Pay, Bonus. Great Holidays, Birthday Off & Voucher. Pension. Life insurance. Income protection. Health insurance. Healthcare cash plan. Wellbeing support.

Job Types: Full-time, Permanent

Pay: £24,000.00 per year

Schedule:

• Monday to Friday

Experience:

• team assistant or secretary: 1 year (required)
• Private client: 1 year (required)
• other legal: 1 year (required)

Work Location: In person

Reference ID: SH -Team Assistant – Private Client – Milton Keynes – 9 Jan 25