Document Controller

Job Description

Job Description – Document Controller

We are a Mechanical, Electrical and Public Health Design Consultancy that designs and delivers high quality, award-winning projects working direct for Developers, Main Contractors and MEP Sub-Contractors across all RIBA Design stages.

Key Responsibilities:

Document Management: Ensure accurate management and organization of all project documents, including drawings, specifications, reports, and correspondence.

Document Control Systems: Maintain and manage electronic document management systems (EDMS), ensuring documents are correctly filed and easily retrievable (such as 4-Projects, ProjectVault, Conject, BIW, ASite, Doc Hosting & Buzzsaw).

Distribution and Access Control: Manage the distribution of documents to relevant stakeholders, both internally and externally.

Compliance and Standards: Ensure all documentation complies with company standards, industry regulations, and client requirements.

Version Control: Track and manage document versions, ensuring the latest versions are available and obsolete versions are archived or disposed of according to protocols.

Quality Assurance: Conduct regular audits and reviews of document control processes to maintain high standards of quality and consistency.

Training and Support: Provide training and support to project teams on document control procedures and the use of document management systems.

Reporting: Generate reports on document status, compliance, and any issues for management review.

Record Keeping: Maintain comprehensive and accurate records of all project documentation, correspondence, and transactions.

Project Support: Provide administrative support to project teams, including assisting with the preparation of reports, presentations, and other documentation as required.

Benefits:

Paid birthday leave, paid volunteering leave, travel loans, cycle to work scheme, contribution to personal (non learning goals), paid professional subscriptions, employee assistance programme

Job Types: Full-time, Permanent

Pay: £30,000.00-£35,000.00 per year

Schedule:

• Monday to Friday

Experience:

• Document Control: 1 year (preferred)

Work Location: In person